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How Web Conferencing With AI Meeting Assistant Can Create Wonders



web conference

An HBR article titled, “stop the meeting madness” noted, the length and frequency of meetings has increased, and executives can spend up to 23 hours a week in meetings. For most executives, 23 hours is way too much time, particularly if they feel that they cannot quantify or quality the benefit of the meetings they attend. The question then is, how can you stop the culture of inefficient meetings and introduce a culture of efficient web conferencing?

Unless you have heard of Aira, an AI meeting tool, knowing what an efficient meeting means or even where to begin with creating one, can be quite a daunting task. But fear not, for we will show you in this article by demonstrating:

  • What an inefficient meeting looks like. This is a “before” scenario, where you haven’t automated web conferencing
  • What an efficient meeting looks like. This is an “after” scenario, where web conferencing in your company will be conducted via Aira

Before Scenario: Web conferencing Without an AI meeting Assistant

Picture this: Your boss has just told you that he needs to have a meeting with the sales team. You immediately set about organizing the meeting in as little time as possible, although you already know from past experience that the task is more complex than it looks.

Here’s what you have to grapple with:

1. Getting A Meeting Time That Is Suitable For Everyone

Meeting turnout is the most important goal on your mind. As salespeople are busy, field-based professionals, they most likely will not be around the office on the same day. More so, your boss is a busy person. As such, your biggest task is coordinating with every individual member of the sales team to ensure that their available times coincide with your boss’s.

The Challenges

  • Manually coordinating meeting time is tedious, repetitive and time consuming
  • Even after all that coordination, you might still get low turnout
  • If anyone misses a meeting, they will only have manually-typed minutes to rely on. They will not learn of any important details not captured in the minutes.

2. Taking Minutes

If every member doesn’t attend, you will need to organize a follow up meeting with them and your boss. This means spending more time organizing meetings, at the expense of your other responsibilities.

The Challenges

  • If people speak over each other, you are likely to miss what they say. Unless you want to send inaccurate meeting notes and action items, you have to clarify with people, edit, then send out the minutes
  • Lack of standardization of language, terminology and format. If you are not a salesperson, you will need to work a little bit harder to learn the jargon, in order to properly capture the spirit of the discussion notes. In addition, manual minute formats change. This is a seemingly unimportant factor, but one that if not observed can lower team standards.
  • Once filed, meeting minutes are likely to be forgotten. Unless you come up with a way of archiving your minutes and naming them properly, they will be difficult to find.
  • It can be difficult to find a specific discussion item in meeting minutes
  • Wastage of resources. Writing notes only to type them later results in wastage of paper. You waste even more paper if everyone has to print their meeting notes thereafter.

The After: Enter Aira, The AI Meeting Assistant

As mentioned above, AI has pervaded many areas of life, including meetings. Companies that are keen on staying ahead of the curve are now using AI web conferencing tools like Aira to save precious minutes.

Assuming you have an AI meeting assistant, here’s how you would go about arranging web conferencing for your team:

    1. Take The Hustle Off Organizing Meetings

    An AI meeting assistant can make it easier to find a suitable meeting time. For example, every member of the team logs into the meeting assistant, their calendars automatically sync, giving you visibility of their available times. This way, you don’t have to coordinate meeting attendance time with individual members.

    Further, advanced features such as Aira’s ability to attend meetings on behalf of people mean that even if someone misses a meeting, they can always catch up later without any involvement from you.

    2. No Need For Manual Minute Taking

    You don’t need to worry about taking minutes or meeting notes when you have an AI meeting assistant. The app will record the minutes and notes and also provides transcripts of the same. Since AI learns, it can detect human language with precision, meaning that everything said in a meeting is recorded. This limits the need for backchecking with individuals or editing.

    3. Action Items

    Another thing that an AI web conferencing assistant like Aira can do is managing meeting related tasks. Anyone can go into the tool, access transcripts or recordings to find what they need to do.

    4. Searchability

    Keywords tell people if content is relevant to them. AI makes this possible. For instance, Aira’s use of keywords makes it easy to search through meeting notes. This way, any participant who did not attend a meeting can search through a transcript by keyword to learn if the meeting was relevant to them.


We hope it’s now clear that by using an AI meeting assistant you can get these key benefits:

  • You can save a lot of time by eliminating manual meeting tasks
  • You can get more value from web conferencing, e.g, through accurate notes and minutes

If you are still conducting your meetings manually, sign up for a demo with Aira to experience the real value of AI in web conferencing.  

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Artificial Intelligence and the Future of Human



Artificial Intelligence and the Future of Human

What is Artificial Intelligence?

Artificial Intelligence (AI) is a branch of computer science that deals with designing machines that are capable of doing tasks generally humans are supposed to do and require human level intelligence. The main aim of AI is to develop machines that can do things with precision and are basically problem solvers.

The name says it all. Artificial because it’s essentially a man-made machine, and intelligence because these machines are expected to use intelligence like humans, to complete tasks and overcome problems.

AI is an extraordinary technological headway that has changed present-day life and keeps on improving the manner in which we live and work. In spite of the fact that we are miles away from utilizing AI to its maximum capacity, most of the industries have already been taken over and are affected by artificial intelligence of some form.

While AI is taking over a lot of the repetitious tasks such as image recognition, document OCR, basic language processing, it is a well known fact that humans need to be kept in loop to train the AI in more complicated fields such as natural language processing (NLP). That is why human translation service providers will be in our life for the foreseeable future. The number of languages in the world and the dialects, small nuance differences and the rich vocabulary of many languages will continue to require humans to do the translation post-editing services even after AI takes care of the basic automation.

Now on our excursion, there are not many individuals that completely comprehend the effect AI would have on industries and therefore, on human beings. AI flaunts solid potential for supplanting and taking over jobs. As innovation propels, AI will turn out to be more careful and refined in overseeing work processes and enhance work creation in specific industries.

Humans and Artificial Intelligence…

Artificial Intelligence has its types and one of them is artificial narrow intelligence (ANI). The purpose of Artificial narrow intelligence is to make human life easier and helping in carrying out small and not so major, insignificant tasks. Different search engines, digital assistance such as Alexa, and Siri are good examples of Artificial narrow intelligence. ANI are smart systems that use language processes, networking, machine learning, etc to carry out the tasks. We use ANI in our daily lives and it has to some extent taken over our lives, we cannot imagine going through a single day without the use of these ANI generated technologies. Although ANI is not even half of what general artificial intelligence is capable off but we are very much dependent on it.

The way artificial intelligence is being developed and utilized it is not a far-fetched thing to believe that AI will eventually take over human capital. It is feared that Artificial intelligence, machine learning and smart systems will one day take control of the human jobs. It is assumed that millions will be forced to leave their jobs as they will not be needed because of the more rapid, efficient, and accurate artificial intelligence systems. While a number of people beg to differ with the opinion that jobs will be lost because their argument is that with the rise in AI technology, there will be more jobs and AI is having and will have a positive impact. Artificial intelligence is after all manmade software and it needs human assistance to work properly, so in order to maintain the services, employment will be increased. Thesis help gathered information and surveys and it was proven that people have mixed reactions and opinions about AI.

There is absolutely no doubt that humans will benefit greatly from Artificial Intelligence. In the future, with the advancements in the field of AI, it is safe to say that AI will make our lives easier. AI will prove to be helpful in medical industries as it is highly expected that with the AI technology, diagnosing a medical condition will become much easier, hospitals will use state of the art equipment and many other medical advancements will be used every day. The problems arising because of human error will be gone because AI is specially designed to work with accuracy and different software ensures it. Humans need to rest in order to function properly, on the other hand resting for AI generated machines or robots is being charged and they can even continue working while charging. 

With the reliability on AI systems people tend to become lazy. In the near future when robots will probably be roaming around, humans will find a way to avoid work and sort of completely rely on AI machines. As with ANI, people are completely addicted to these systems which are a cause for concerns and when artificial general intelligence will be a part of our lives, people will undoubtedly become lazy.

Artificial intelligence can be greatly utilized for the betterment of this world and it is up to humans to keep everything in moderation and not let the AI technology get out of hand. Humans and AI technology can work hand in hand for a bright future and better world.

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